Field Sync for Gravity Forms

Unlock the full potential of Gravity Forms with Field Sync, the add-on that brings seamless data synchronization to your forms and entries.

Say goodbye to manual updates and hello to effortless data consistency across your forms. Whether you’re managing customer information, tracking project updates, or maintaining complex databases, Field Sync is your secret weapon for keeping everything in perfect harmony.


Feed your data across forms

Field Sync offers a new sync feed in your form settings, allowing you to decide which fields should be copied to other entries when an entry is added or updated.

Match any fields for syncing

The feed options allow you to choose which fields trigger your syncing. For instance, match the user’s email address to sync an address update.

Sync instantly on updates

Add as many synced pair fields as you want to each form. When the match condition is met, the field data will be copied across your entries, instantly and seamlessly.

Okay, but what can I do with it?

Check out these use cases

User Registration and Account Management

Imagine you’re running a membership-based website for a professional network. You have two key forms: a user registration form for new sign-ups and an account details form for existing members to update their information. With Field Sync, you can create a seamless connection between these two forms, enhancing your user management process.

When a new user registers through the initial sign-up form, their information is captured in Gravity Forms. Later, when they log in and access their account details form to update their information – perhaps changing their job title, adding a professional certification, or updating their contact details – Field Sync automatically ensures these changes are reflected in the matching registration entry

This synchronization eliminates the need for manual updates and reduces the risk of data inconsistencies. It allows your members to manage their own information easily, while you maintain an up-to-date, centralized database. Whether you’re sending out personalized communications, managing access to resources based on member status, or generating reports on your network’s composition, you can trust that you’re always working with the most current information.

Field Sync makes this process effortless, improving data accuracy, enhancing the user experience, and saving your admin team valuable time that would otherwise be spent on manual data management tasks.

Event Management and Attendee Tracking

You’re organizing a multi-day conference with various workshops. Attendees register through a main form, then use separate forms to sign up for specific sessions. When an attendee changes their workshop preferences or updates their dietary requirements, Field Sync springs into action.

It instantly updates this information across all relevant forms and entries – main registration, workshop attendance lists, and catering requirements. This real-time synchronization helps your event team stay on top of changes, manage resources effectively, and provide a seamless experience for attendees, all without the risk of conflicting or outdated information.

Customer Information Management

Imagine you’re running a small business with multiple forms. You have a main customer registration form, a support ticket system, and a product feedback survey – all powered by Gravity Forms. With Field Sync, when a customer updates their contact information through the support ticket form, it automatically updates their details in your main customer database and product feedback entries.

No more chasing down outdated information or manually updating multiple records. Field Sync ensures your team always has the most current customer data at their fingertips, improving communication and customer service efficiency.

Standard license
Single site
Renews annually
  • One year of updates
    Email support
Lifetime license
Unlimited sites
One time payment
  • Lifetime updates
    Email support

Frequenty Asked Questions

What does the Field Sync add-on do?

Field Sync for Gravity Forms allows you to synchronize field data between different Gravity Forms entries. It enables you to automatically update fields in one form’s entries based on changes made to another form’s entries.

How does Field Sync differ from Gravity Forms’ native “Update Post” feature?

While Gravity Forms’ “Update Post” feature allows you to update WordPress posts, Field Sync focuses on synchronizing data between different Gravity Forms entries. This is particularly useful when you need to keep information consistent across multiple forms or entries.

Can Field Sync work with any Gravity Forms field type?

es, Field Sync is designed to work with all standard Gravity Forms field types. It can handle simple fields like text and numbers, as well as more complex fields like names, addresses, and lists.

How does Field Sync compare to the Gravity Forms Nested Forms add-on?

While Nested Forms allows you to embed one form within another, Field Sync focuses on synchronizing data between separate form entries. Field Sync is more suitable when you need to keep information updated across different forms rather than creating parent-child form relationships.

Can I use Field Sync to update multiple entries at once?

Yes, Field Sync can update multiple target entries based on a single source entry. This is particularly useful for scenarios where you need to propagate changes to several related entries.

Does Field Sync support bi-directional synchronization?

Yes, Field Sync supports this by allowing multiple sync feeds between forms. For bi-directional sync, you would need to set up two separate sync feeds.

How does Field Sync compare to Gravity Flow?

While Gravity Flow is a comprehensive workflow solution for Gravity Forms, Field Sync focuses specifically on data synchronization between form entries. Field Sync is a simpler, more targeted solution if your main need is keeping data consistent across different forms.

Can I use conditional logic with Field Sync?

The current version of Field Sync doesn’t include built-in conditional logic. (This is planned for a future releae) However, you can use Gravity Forms’ native conditional logic on the forms themselves to control when entries are created or updated.

How does Field Sync handle different field types between source and target forms?

Field Sync attempts to intelligently map data between different field types. For example, it can flatten complex fields like names or addresses into simple text fields if needed. However, for best results, it’s recommended to sync between similar field types when possible.

Is Field Sync compatible with Gravity Forms’ other add-ons?

Field Sync is designed to be compatible with other Gravity Forms add-ons. However, as with any plugin combination, it’s always a good idea to test thoroughly in your specific environment.

How does Field Sync compare to Zapier or other third-party integration tools?

While Zapier and similar tools can sync data between different apps, Field Sync is specifically designed for synchronizing data within Gravity Forms. This makes it a more streamlined and potentially more cost-effective solution if your needs are primarily within Gravity Forms.

Can Field Sync update entries in real-time?

Yes, Field Sync can update target entries immediately after a source entry is created or updated. This ensures that your synchronized data stays up-to-date in real-time.

How does Field Sync differ from the Populate Anything add-on for Gravity Forms?

Field Sync and Populate Anything serve different purposes in the Gravity Forms ecosystem. Field Sync focuses on synchronizing data between existing form entries after submission, ensuring consistency across related entries in different forms. It operates in the background, updating target entries based on changes in source entries.

On the other hand, Populate Anything dynamically populates form fields with data from various sources before or during form submission. It can pull data from WordPress posts, users, Gravity Forms entries, custom database tables, and external APIs. Populate Anything is ideal for creating dynamic forms that adapt based on user input or pre-filling forms with existing data, often involving direct user interaction during the form-filling process.